Outsourced Business Administration

For Your Business, Charity or Not-For-Profit

Bespoke small business, charity & not-for-profit administration services. Our services save you time and money

Specialist Small Business & Third Sector Administration Services Provider

Business Administration Outsourcing Services

Welcome to the website of ASL business outsourcing services. Running a small business, charity or other third sector operation can be tough. There are only so many hours in a day. Then there's the minefield of bookkeeping, paperwork, regulation and compliance issues. Your business or charity is best served by having your focus on generating income.

Supporting you in your business administration is where we come in. Outsourced administrative work is what we do. Our business and charity administration service free up your team. Which allows your organisation to focus on your objectives. We help keep costs down and standards high. ASL offers administrative support, tailored to your specific needs. We can work at your premises, ours or both, depending on the need.

Key Administrative, Accounting & Back Office Service Elements

A significant benefit of working with ASL is our willingness to provide all or any of the elements of the work we can do in a tailored bespoke package, at agreed rates.

Secretarial & Personal Assistant Support

Secretarial & PA support provides full backup in office management, board metting preparation, minute taking, distribution and, action point follow-up.

Trustee Support

Trustee & committee support provides full backup in secretarial preparation, minute taking, distribution and, action point follow-up.

Membership Services

Full management of membership including receiving applications, database logging, membership dues process & reporting

Event Management

Small event management, including handling booking forms, arranging accommodation & travel, & all associated record keeping.

Financial Functions

Financial support from book-keeping to audit. Bank account management, invoicing, receipt and acknowledgement of cheques, detailed reporting to Directors/Trustees.

Charity Commission & HMRC

Completion & filing of Charity Commission forms, Confirmation Statements, statutory register for trustees/directors, PSCs. Write & lodge Trustee Reports. VAT exemptions.

Gift Aid

We help to ensure the maximum return on donations through gift aid. Completing and lodging Gift Aid claims.

About Our Business Administration Team

A natural extension of your business through outsourcing office services

Our Story

In this economic climate, many small businesses and charities cannot afford someone for office administration. We provide outsourcing of office services to fill this need.
 
Many businesses offer outsourced office services. But we wanted to provide a more targeted approach to our clients. Providing the service that best suits them. We have pooled expertise within ASL to offer a rounded approach to outsourcing office services.  We provide continuity alongside a professional service. Whether it be for a few hours on a one-off / infrequent basis or longer term.

Our Team

We have over 30 years experience working with small companies and voluntary sector organisations. We have experience in all areas of administration. Whether providing someone to answer the phone, cover reception or the full secretarial package.

Wendy has particular expertise in user training for web-based computer systems. She spent nine years working with Charityshare, a not-for-profit IT service provider. Her main role was delivering end-user training support countrywide.

We also provide a payroll facility, recruitment support and staff dispute mediation.

Generally, we can provide a “one-stop service” for your business to help you as and when you need it. Our primary goal is 100% customer satisfaction with all clients every time.

Business Administration Outsourcing You Can Count On

We offer a full menu of professional small business administration support. Either provided at your premises, outsourced to ours, or both. This reduces overheads and saves you money on office costs, staff costs and much more. Having worked in small business for many years, we understand the importance of keeping costs down and standards high.

Secretarial / Administration

  • Provide a full administration & secretarial service including day-to-day tasks, routine correspondence, telephone and email handling.
  • Monitor and respond to social media
  • Book hotels and meeting rooms.
  • Manage delegates at small events, provide support materials, provide “meet and greet”. Manage the general running of the event.  Collate and analyse feedback forms.
  • Check your utility bills and overhead expenditure to ensure you are getting the best deals.
  • Organise Board Meetings including agenda, minute taking, circulate documents,
  • Provide in-depth analysis to inform Senior Management.
  • Send mailshots and collate the results.

Book-keeping

  • Provide financial administration including book-keeping, reconciliation, PAYE, expense claims, sending/receiving invoices.
    Complete the annual returns and submit to Companies House.
  • Maintain the Assets Register.
  • Attend to banking requirements as needed.
  • Arrange transfer of funds as needed.
  • Provide sufficiently detailed income, expenditure records to Trail Balance to the accountants for annual accounts.
  • Provide reports for Directors/ Senior Management as required.

PAYE

  • Provide a full payroll service, including the provision of payslips.
  • Manage payments to HMRC.
  • Provide P45s.
  • Set up new staff records.
  • Maintain holiday records and ensure correct holiday payments made.
  • Ensure all payments are in line with government legislation.

Accountancy

  • Arrange Independent Examination or Audit, dependent on turnover,
  • Prepare annual report and accounts for audit,
  • Produce short-form statutory accounts,
  • Liaise with Investment Managers
  • Pay regular and ad-hoc grants,
  • Keep complete records in line with the Data Protection Act.

Other activities can be outsourced

Should you require support in areas not mentioned here, the chances are we can do it. Feel free to ask.

Charity Administration Services

Trustworthy, Reliable and Professional with the Personal Touch

We offer a full menu of professional administrative & secretarial support, provided at your premises, outsourced to ours, or both. Outsourcing reduces overheads and saves you money on office costs, staff costs and much more. Having worked in the third sector for many years, we understand the importance of keeping costs down but standards high.

We can

  • Provide a full administration and secretarial service including day-to-day tasks, routine correspondence, telephone and email handling.
  • Record donations, send receipts and thank you letters to donors.
  • Ensure you get the best returns from gift aid and VAT exemption.
  • Check on your utilities and other expenditure to ensure you are getting the best deals.
  • Provide financial administration including book-keeping, reconciliation, PAYE, expense claims, sending/receiving invoices.
  • Provide an Independent Examination or Audit, dependent on your turnover.
  • Organise your Trustee Meetings including agenda, minute taking, circulate documents, administer trustees leaving/joining
  • Provide in-depth analysis to inform Trustees Meetings
  • Arrange returns to the Charity Commission and write the Trustees Report
  • Send mail shots and collate the results.

Should you require support in areas not mentioned here, the chances are we can do it. Feel free to ask.

Outsourcing Service Pricing

Structured Pricing to Suit Your Particular Circumstances

Outsourced business administration service costs. Discover how cost-effective outsourcing your business administration can be.  Our aim is to make a cost-effective difference to your business.

Hourly

From £30 / Hour

  • Pay as you go
  • Known Cost

Monthly

Variable

  • Pre agreed hours
  • Known Cost
  • Continuity

Project

Costed

  • Fixed Cost
  • Continuity
  • Tailored
  • Flexibilty

Contact ASL for Outsourced Administrative Services

Our Services Will Make a Positive Difference to Your Organisation

Please use this form to book a contact call or ask any questions you may have about ASL Outsourced Administration Services.  Whether you need charity administration or small business administration services, our outsourcing solutions are tailored to the needs of each individual client. We look forward to hearing from you.

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